Graphics & Printing – Conroe ISD

Mail, Printing and Graphics Guidelines

The Conroe ISD Graphics and Printing Department offers professional, efficient printing and mail services to support District schools and administrative departments. In an effort to maintain quality and timely services with growing demands, please read and apply the following guidelines when using printing, graphic, and mailing services.

If you have a special graphic or printing request please call – we are here to help.

Printable Versionpdf

Printing

Printing Services is available for photocopy, bindery, and offset printing jobs which cannot be performed by campuses/departments due to high volume copying or offset printing/finishing requirements.

When submitting work to the Print Shop please follow the guidelines below:

Photocopy orders have a minimum requirement of 100 sets/copies. Submit the original digital PDF or a high-quality original on white paper, if a digital copy isn’t available. Digital PDFs of any document are preferred. Please reference the print order number or a scan of the print order form when submitting digital files. Be sure to combine multiple files into one document before sending if you are asking for the finished job to be in a set.

Worksheets, packets, etc. – if submitting materials for the entire year, note on the print order form the grading period or semester when each piece will be needed (1st, 2nd, 3rd, 4th nine weeks or 1st or 2nd semester).

Presses, cutters, collator, folders, etc. must be setup for each individual job. To efficiently process work orders, jobs are grouped by ink color, size, paper, and finishing requirements in order to reduce machinery set-up time. To assist in accomplishing this time-saving organization of jobs, please note the following:

Please allow a minimum of 10 working days from the day an order is received by Printing Services for completion and delivery of normal jobs. Alteration to existing jobs or setup of new requests may require additional time. All jobs are date stamped on arrival and placed in queue for processing in the order they arrive. If a faster turn-around is required, call to check current schedule—it is possible that the job can be processed more quickly (example: benchmarks and other testing materials).

District Mail

Printing Services handles U.S. and Conroe ISD intersystem mail for all campuses/departments at 65+ different locations. To assist in quality and timely mail processing, please follow the guidelines listed below.

Intersystem mail is for District-related materials only – personal items or mail should not be sent via intersystem mail. All intersystem mail is delivered on a one-day turn around. Mail is picked up and delivered daily – mail picked up one day will be delivered to recipients the following day.

In order to ensure accurate service…

Address intersystem mail envelopes with the name of the receiving campus/department and employee. Use a department name, not just the building name. (Example: “Accounts Payable”, “Purchasing” or “Secondary Education” rather than “Administration Building”)
Indicate whether the sender/receiver is a high school, 9th grade campus, or elementary campus. (Example: ORHS, ORHS 9th, OR Elem)

Incoming U.S. mail is delivered to the Print Shop daily. It is sorted the same day and delivered to all campuses/departments the following business day. Outgoing U.S. mail is processed and picked up by the Post Office the next business day after received by the Print Shop.

In order to ensure accurate service…

U.S. Mail
All U.S. mail must be submitted enclosed in an envelope appropriate for mailing.
When addressing envelopes, use blue or black ink.
Other colors of ink may not be read by the post office’s automatic system and may be returned to the District.
Submitting mail for postage
- For #10 envelopes, all content must be completely inserted (no pieces sticking out of the envelope) and the envelope flap in the closed position. The mail machine will seal when applying postage.
- Envelopes with more than three inserts must be sealed before sending for postage.
- Large (catalog, etc.) envelopes must be sealed before sending for postage.
- All report card mailings should be sealed.
- Do not enclose paper clips, pencils, magnets, or other bulky objects in the envelopes. These jam the postage metering machine and cause breakdowns.
- Separate and seal all “No Postage Required” mail.
- A mail wrapper including a budget code should accompany all mail to be metered. Processing of mail submitted without a completed mail wrapper may be delayed. The mail wrapper should not be taped to the envelope or package – these are for CISD use only. Mail wrappers are available from the print shop at no charge.
- Large mailings should be scheduled in advance to ensure that enough postage is on the metering machine – it is not necessary to schedule report card mailings.
- Avoid using envelopes with metal clasps. If an envelope with a metal clasp is used for mailing, tape must be placed over the clasp before the mail is submitted for posting.

Graphics

Graphic design services are available to all campuses/departments and include design for brochures, forms, t-shirts, web art, mascots, booklets, posters, etc. at no charge.