Travel – Conroe ISD

Mission Statement

Our mission is to provide ease to District-wide travel with consistent and solution-oriented service.

The CISD Travel Department is responsible for approving and providing travel guidance in accordance with Federal, State, and Local policies.

Travel Requests

CISD Travel requests are processed and approved through eFinancePlus by entering a requisition.

All requisitions must be entered 15 days prior to the departure date.

Resources

Resources and forms are available to assist with all employee and student travel needs.

Travel Bid/Contracts

VENDOR/ TRAVEL AGENT: NATIONAL TRAVEL SYSTEMS (NTS)

txeducation@nationaltravelsystems.com

PH#800-891-9002 or PH#800-542-0452 or PH#877-717-776

TRANSACTION FEE PER TICKET: approx. $25.00 (get exact fee from agent)

PROCESS:

Prior to making the reservation get the following information:

Correct spelling of each traveler including middle name (must match ID at check-in)
Birth date of traveler
Gender of traveler
Dates of travel and destination

Talk to an agent with the NTS group department and get a quote/ preliminary itinerary with price for flights emailed to you.

Enter a CISD requisition.See instructions below

Get requisition approved and converted to a Purchase Order ASAP. Email Rick Reeves/ Purchasing with the requisition number after your principal/director approves the order.It will be processed quickly. *Prices cannot be held firm until the ticket is issued and ticket will not be issued until the Purchase Order is received by NTS.

Only when the airline tickets are confirmed with a CISD purchase order are the tickets actually issued and an emailed ticket confirmation sent to the sponsor/employee.

IMPORTANT: KEEP IN CONSTANT COMMUNICATION (DAILY) WITH YOUR TRAVEL AGENT UNTIL YOU RECEIVE TICKETING CORRESPONDENCE and verify the spelling of the travelers. This could delay or cancel a flight if the name is not spelled correctly by the airline or TSA agents at the airport.

TO ENTER A REQUISITION:

VENDOR: #27000177 NATIONAL TRAVEL SYSTEMS
BID REFERENCE/ COMMENTS LINE: STATE CONTRACT & Travel Approval PO#
SHIP TO: CAMPUS
COMMODITY: 850-006 / ACCOUNT CODE 6412
DESCRIPTION:State Who, what, when, where. Reservation #, Sponsor name and phone number as well as the flight details from the itinerary.
LINE ITEMS: list QTY of tickets and price on line 1- with description as stated above and list the service fees per person as separate line item
ATTACH: preliminary itinerary from NTS

Get requisition approved and converted to A Purchase Order ASAP. Your itinerary will be emailed to you by NTS after PO is processed.

Note: If baggage fees are not included in the ticket price and have to be paid at the airport at time of flight, do not include on the requisition to NTS. Instead, add a line on the Travel Approval requisition for baggage fees so they can be fronted the money.